- Washington D.C.
The Executive Assistant will provide high-level executive administrative support by preparing reports, handling highly-sensitive/confidential information and requests for information, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, arranging travel and scheduling meetings. May also train and supervise lower-level administrative staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage and maintain executives' schedules.
- Make travel arrangements for executives.
- Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate executive.
- Familiarity with social media to assist with managing social media accounts for executives.
- Prepare responses to correspondence containing routine inquiries.
- Open, sort, and distribute incoming correspondence, including faxes and email of executives.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Perform general office duties, such as ordering supplies and maintaining records management database systems.
- File and retrieve organization documents, records, and reports.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Attend meetings to record minutes.
- Compile, transcribe, and distribute minutes of meetings.
- Supervise and train other administrative staff.
To perform this job successfully, the person in this position has a high degree of contact with donors; a moderate degree of contact with other staff; and a low degree of contact with volunteers.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education/Experience: Bachelor’s Degree (BA, BS, etc.); 8-10 years of Executive Level Administrative Support experience or an equivalent combination of education and experience.
- Computer Skills: An individual should be able to work in a computerized environment and have adequate knowledge of word processing, email, internet and spreadsheet software; in particular have coursework or certification in Microsoft Word
Details at a glance
- Full Time Schedule
- 4-Year Degree Required
- $85,000-$95,000 annualized
- 100% employer-paid health care, dental, vision, and long-term disability insurance.
- Three weeks paid vacation to start and three personal days.
- Food & Water Watch offices are closed for all federal holidays and an extra week at the end of December.
- Paid sick days.
- Paid family and medical leave.
- 403(b) retirement plan with annual employer contribution after the first year on staff.
- Professional development opportunities on an ongoing basis.
How To Apply
Please include a resume, cover letter, writing sample and two references in one document. Position open until filled. Incomplete applications will not be considered. Food & Water Watch strives for a diverse work environment and encourages women, people of color, LGBTQ individuals, and individuals with disabilities to apply. Click here to apply.